Seal and Signature

Official Stamp Requirement
A Washington Notary must affix an official stamp on every tangible notarial certificate (RCW 42.45.130[2][a]).

“The seal or stamp used at the time that a notarial act is performed must be the seal or stamp evidencing the notary public’s commission in effect as of such time, even if the notary public has received the seal or stamp evidencing his or her next commission” (RCW 42-45-150[4]).

“‘Official stamp’ means a physical image affixed to a tangible record or an electronic image attached to or logically associated with an electronic record” (RCW 42.45.010[11]).

“‘Stamping device’ means:
“(a) A physical device capable of affixing to or embossing on a tangible record an official stamp; or
“(b) An electronic device or process capable of attaching to or logically associating with an electronic record an official stamp” (RCW 42.45.010[16]).

Tangible Records: “If a notarial act regarding a tangible record is performed by a notary public, an official stamp must be affixed to or embossed on the certificate” (RCW 42.45.130[2][a]).

Stamp Format
Inked Rubber Stamp or Embosser: “‘Stamping device’ means…[a] physical device capable of affixing to or embossing on a tangible record an official stamp” (RCW 42.45.010[16]).

Photcopiable: “The seal or stamp must be capable of being copied together with the record to which it is affixed or with which it is logically associated” (RCW 42.45.150[3]).

Permanent: “The face of the seal or stamp shall be permanently affixed” (WAC 308-30-070[3][b]).

“If the stamp is affixed to a tangible record, it shall be applied in permanent ink and shall be capable of being photocopied” (WAC 308-30-070[3][c]).

Shape and Size: “The seal or stamp shall be minimum one and five-eighths diameter if circular, or one inch wide by one and five-eighths inches long if rectangular…” (WAC 308-30-070[3][a]).

Type Size: The Washington Administrative Code states that all type on the official stamp to be in a minimum of 8-point type (WAC 308-30-070[2]).

Embosser on Recordable Documents: When used on a recordable document an embossing seal must meet the following criteria (RCW 65.04.045[2]):

All text on the document, including the seal impression, must be in 8-point type or larger;

The seal impression must be “legible and capable of being imaged.” In general, this means that an embossing seal would have to be inked prior to use or its impression would have to be “smudged” after being affixed.

Components: “The official seal or stamp of a notary public must include:
“(a) The words ‘notary public’;
“(b) The words ‘state of Washington’;
“(c) The notary public’s name as commissioned;
“(d) The notary public’s commission expiration date; and
“(e) Any other information required by the director” (RCW 42.45.150[1]).

The Washington Administrative code also requires the official stamp to include the Notary Public’s commission number (WAC 308-30-070[1][e]).

State Seal: Reproduction of the Washington state seal within the Notary stamp or seal is prohibited (WAC 308-30-070[4]).

Examples
The below typical, actual-size examples of official Notary stamping devices and electronic Notary seals which are allowed by Washington law. Formats other than these may also be permitted.

Grandfather Provision
“A notary public with a commission in effect on July 1, 2018, may continue to use their notarial seal until the commission’s date of expiration. A notary public who procures an official seal or stamp after July 1, 2018, is subject to and shall comply with the rules in WAC 308-30-070” (WAC 308-30-080[2]).

Obtaining a Seal
“A notary public shall procure an official seal or stamp only after receiving a certificate evidencing the notary public’s commission from the department, and shall provide this certificate to their chosen seal or stamp vendor as part of procuring the stamp” (WAC 308-30-080[1]).

Security of Stamping Device
“A notary public is responsible for the security of the notary public’s stamping device and may not allow another individual to use the device to perform a notarial act” (RCW 42.45.160[1]).

“The seal or stamp should be kept in a locked and secured area, under the direct and exclusive control of the notary public” (RCW 42.45.160[2]).

“The stamp a notary public acquires is the exclusive property of the notary public, and shall not be surrendered to an employer upon termination of employment, regardless of whether the employer paid for the seal or for the notary’s bond or appointment fees” (WAC 308-30-080[3]).

Lost or Stolen Stamp
“If a notary public’s stamping device is lost or stolen, the notary public or the notary public’s personal representative or guardian shall notify promptly the department on discovering that the device is lost or stolen. Any replacement device must contain a variance from the lost or stolen seal or stamp” (RCW 42.45.160[2]).

“The notary public may not obtain a replacement official seal or stamp until they have properly notified the department that the original was lost or stolen” (WAC 308-30-090[2]).

“A replacement official seal or stamp must contain some variance from the original seal or stamp” (WAC 308-30-090[3]).

“If the lost or stolen official seal or stamp is found or recovered after a replacement has been obtained, the original seal or stamp shall be destroyed” (WAC 308-30-090[4]).

Disposition of Stamping Device
“On resignation from, or the revocation or expiration of, the notary public’s commission, or on the expiration of the date set forth in the stamping device, the notary public shall disable the stamping device by destroying, defacing, damaging, erasing, or securing it against use in a manner that renders it unusable. On the death or adjudication of incompetency of a notary public, the notary public’s personal representative or guardian or any other person knowingly in possession of the stamping device shall render it unusable by destroying, defacing, damaging, erasing, or securing it against use in a manner that renders it unusable” (RCW 42.45.160[1]).

Notary Signature
“A notarial officer shall not affix the officer’s signature to, or logically associate it with, a certificate until the notarial act has been performed” (RCW 42.45.130[6]).

“In addition to the requirements listed in RCW 42.45.130, a notary public signing the notarial certificate of a completed notarial act shall sign the notarial certificate using the exact name that appears on the notary’s certificate of commission and their seal or stamp” (WAC 308-30-100).

Recording Requirements
Recording laws allow “a minor portion of a notary seal, incidental writing, or minor portion of a signature” to extend into the mandatory one-inch margin at the top, bottom and sides of all pages of a recorded document (three-inch mandatory margin at the top of the first page) (RCW 65.04.045[1][a] and [2]).

Standards of Practice

Personal Appearance
Requirement: “Except as provided in RCW 42.45.280, if a notarial act relates to a statement made in or a signature executed on a record, the individual making the statement or executing the signature shall appear personally before the notarial officer” (RCW 42.45.040).

“‘Appear personally’ means:
”(a) Being in the same physical location as another individual and close enough to see, hear, communicate with, and exchange tangible identification credentials with that individual; or
”(b) For remote notarial acts, being in a different physical location from another individual but able to see, hear, and communicate with that individual by means of communication technology” (WAC 308-30-020).

“All signers must be in your physical presence during notarization. This is called ‘personal appearance.’ You can’t notarize the signature of someone who contacts you only by mail, phone, or email” (website, “How to perform notary acts”).

“The physical presence rule applies to any signing party, even if they are personally known to the notary. This is also true for electronic notarizations of documents: the signing party or parties must be in the physical presence of the notary even though the documents will be on a computer or online” (NPG).

Identification
Requirement: In taking an acknowledgment and verification on oath or affirmation, and witnessing or attesting a signature, a notarial officer, including a Notary Public, must determine, from personal knowledge or satisfactory evidence, that the individual appearing before the Notary has the identity claimed (RCW 42.45.030[1], [2] and [3]).

Personal Knowledge: “A notarial officer has personal knowledge of the identity of an individual appearing before the officer if the individual is personally known to the officer through dealings sufficient to provide reasonable certainty that the individual has the identity claimed” (RCW 42.45.050[1]).

“Personal knowledge is generally considered the simplest method of identifying an individual. If you
personally know the signer, you do not need any additional identifying information. It may be difficult to identify the level of personal knowledge needed to validate an individual’s identity…. Generally, you can rely on personal knowledge when you have known the individual a long enough time that you would be willing to swear in court as to who the signer is” (NPG).

Satisfactory Evidence: “A notarial officer has satisfactory evidence of the identity of an individual appearing before the officer if the officer can identify the individual:
“(a) By means of:
“(i) A passport, driver’s license, or government-issued nondriver identification card, which is current or expired not more than three years before performance of the notarial act; or
“(ii) Another form of government identification issued to an individual, which is current or expired not more than three years before performance of the notarial act, contains the signature or a photograph of the individual, and is satisfactory to the officer; or
“(b) By a verification on oath or affirmation of a credible witness personally appearing before the officer and personally known to the officer and who provides satisfactory evidence of his or her identity as described in (a) of this subsection” (RCW 42.45.050[2]).

Additional Information or Credentials: “A notarial officer may require an individual to provide additional information or identification credentials necessary to assure the officer of the identity of the individual” (RCW 42.45.050[3]).

Refusal of Services
Specific Grounds: “A notarial officer has the authority to refuse to perform a notarial act if the officer is not satisfied that:
”(a) The individual executing the record is competent or has the capacity to execute the record; or
”(b) The individual’s signature is knowingly and voluntarily made” (RCW 42.45.060[1]).

“Another important function of the notary public is to identify that the person signing is doing so of their own free will. Being able to see and interact with the signer gives you the opportunity to confirm that the signing party intends to sign the documents in question, is competent to sign them, and is doing so voluntarily. Examples of situations where the signing party may not be competent, knowing, or signing
voluntarily include where the signing party:
”• Is signing under duress
”• Does not read and write the language of the documents being signed
”• Is intoxicated or under the influence of drugs
”• Is mentally infirm
”• Is underage

“If you have doubts about the competency, knowledge, and voluntariness of a signer, you may
ask questions and talk with the signer to get a better sense of their mental state. If you are not satisfied
that the signer is competent, knowing, or signing voluntarily, you may refuse to perform the
notarization” (NPG).

Minors: Effective July 25, 2021, a new statute authorizes a mental health advance directive to be acknowledged before a Notary as one of two witnessing options. The notarization provision is noteworthy for Washington Notaries because the new law states that “[a] person who is at least 13 years of age but under the age of majority is considered to have capacity for the purpose of executing a mental health advance directive if the person is able to demonstrate that they are capable of making informed decisions related to behavioral health care” (RCW 71.32.040). Thus, a Notary who notarizes directive for a minor age 13 or older must make a determination that the minor is capable of making informed decisions related to their care. If a Notary is not satisfied that the minor demonstrates this capacity, the Notary may refuse the notarization.

General Grounds: “A notarial officer has the authority to refuse to perform a notarial act unless refusal is prohibited by law other than this chapter” (RCW 42.45.060[2]).

Signature by Proxy
“Except as otherwise provided in RCW 64.08.100, if an individual is physically unable to sign a record, the individual may direct an individual other than the notarial officer to sign the individual’s name on the record. The notarial officer shall insert ‘signature affixed by (name of other individual) at the direction of (name of individual)’ or words of similar import” (RCW 42.45.070).

“Any person who is otherwise competent but is physically unable to sign his or her name or make a mark may make an acknowledgment authorized under this chapter by orally directing the notary public or other authorized officer taking the acknowledgment to sign the person’s name on his or her behalf. In taking an acknowledgment under this section, the notary public or other authorized officer shall, in addition to stating his or her name and place of residence, state that the signature in the acknowledgment was obtained under the authority of this section” (RCW 64.08.100).

Disqualifying Interest
Personal, Spouse or Partner: “(a) A notarial officer may not perform a notarial act with respect to a record to which the officer or the officer’s spouse or domestic partner is a party, or in which any of the above have a direct beneficial interest.
“(b) A notarial officer may not notarize the notarial officer’s own signature.
“(c) A notarial act performed in violation of this subsection (2) is voidable” (RCW 42.45.020[2]).

“While not expressly prohibited by chapter 42.45 RCW, it is also generally inadvisable for a notary to notarize a document for extended family members. A notary that performs a notarial act for a family member may be seen as having a conflict of interest in the transaction, which could call the notarial act into question” (NPG).

Unauthorized Practice of Law
“(1) A commission as a notary public does not authorize an individual to:
“(a) Assist persons in drafting legal records, give legal advice, or otherwise practice law;
“(b) Act as an immigration consultant or an expert on immigration matters;
“(c) Represent a person in a judicial or administrative proceeding relating to immigration to the United States, United States citizenship, or related matters;
“(d) Receive compensation for performing any of the activities listed in this subsection” (RCW 42.45.230[1]).

“A notary public, other than an attorney licensed to practice law in this state or a limited license legal technician acting within the scope of his or her license, may not assist another person in selecting the appropriate certificate required by RCW 42.45.130” (RCW 42.45.230[4]).

“A nonattorney notary may not assist another person in drafting, completing, selecting, or understanding a document or transaction requiring a notarial act. This does not preclude a notary who is duly qualified in a particular profession from giving advice relating to matters in that professional field” (WAC 308-30-240[2]).

Advice Regarding Notarial Certificates: “It is important that a notary public who is not a licensed attorney should avoid making recommendations about adding certificates or changing substantive language in a notarial certificate because this may constitute legal advice” (NPG).

Immigration Practices
General Prohibition: “Persons, other than those licensed to practice law in this state or otherwise permitted to practice law or represent others under federal law in an immigration matter, are prohibited from engaging in the practice of law in an immigration matter for compensation” (RCW 19.154.060[1]).

Specific Prohibitions: “Persons, other than those licensed to practice law in this state or otherwise permitted to practice law or represent others under federal law in an immigration matter, are prohibited from engaging in the following acts or practices, for compensation:
“(a) Advising or assisting another person in determining the person’s legal or illegal status for the purpose of an immigration matter;
“(b) Selecting or assisting another in selecting, or advising another as to his or her answers on, a government agency form or document in an immigration matter;
“(c) Selecting or assisting another in selecting, or advising another in selecting, a benefit, visa, or program to apply for in an immigration matter;
“(d) Soliciting to prepare documents for, or otherwise representing the interests of, another in a judicial or administrative proceeding in an immigration matter;
“(e) Explaining, advising, or otherwise interpreting the meaning or intent of a question on a government agency form in an immigration matter;
“(f) Charging a fee for referring another to a person licensed to practice law;
“(g) Selecting, drafting, or completing legal documents affecting the legal rights of another in an immigration matter” (RCW 19.154.060[2]).

Immigration: “Persons, other than those holding an active license to practice law issued by the Washington state bar association or otherwise permitted to practice law or represent others under federal law in an immigration matter, are prohibited from engaging in the following acts or practices, regardless of whether compensation is sought:
“(a) Representing, either orally or in any document, letterhead, advertisement, stationery, business card, web site, or other comparable written material, that he or she is a notario publico, notario, immigration assistant, immigration consultant, immigration specialist, or using any other designation or title, in any language, that conveys or implies that he or she possesses professional legal skills in the area of immigration law;
“(b) Representing, in any language, either orally or in any document, letterhead, advertisement, stationery, business card, web site, or other comparable written material, that he or she can or is willing to provide services in an immigration matter, if such services would constitute the practice of law….” (RCW 19.154.060[3]).

“In addition to complying with the prohibitions of subsections (1) through (3) of this section, persons licensed as a notary public under chapter 42.45 RCW who do not hold an active license to practice law issued by the Washington state bar association shall not use the term notario publico, notario, immigration assistant, immigration consultant, immigration specialist, or any other designation or title, in any language, that conveys or implies that he or she possesses professional legal skills in the areas of immigration law, when advertising notary public services in the conduct of their business. A violation of any provision of this chapter by a person licensed as a notary public under chapter 42.45 RCW shall constitute unprofessional conduct under the uniform regulation of business and professions act, chapter 18.235 RCW” (RCW 19.154.060[5]).

Exceptions: “(a) The prohibitions of subsections (1) through (3) of [RCW 19.154.060] shall not apply to the activities of nonlawyer assistants acting under the supervision of a person holding an active license to practice law issued by the Washington state bar association or otherwise permitted to practice law or represent others under federal law in an immigration matter.
”(b) This section does not prohibit a person from offering translation services, regardless of whether compensation is sought. Translating words contained on a government form from English to another language and translating a person’s words from another language to English does not constitute the unauthorized practice of law” (RCW 19.154.060[4]).

Court Reporting Services
“A commission as a notary public does not authorize an individual to…[p]rovide court reporting services” (RCW 42.45.230[1][e]).

False or Deceptive Advertising
General Prohibition: “A notary public may not engage in false or deceptive advertising” (RCW 42.45.230[2]).

Notario Publico: “A notary public, other than an attorney licensed to practice law in this state, or a Washington-licensed limited license legal technician acting within the scope of his or her license, may not use the term ‘notario’ or ‘notario publico’” (RCW 42.45.230[3]).

Prohibited Representation: “A notary public, other than an attorney licensed to practice law in this state, or a Washington-licensed limited license legal technician acting within the scope of his or her license, may not advertise or represent that the notary public may assist persons in drafting legal records, give legal advice, or otherwise practice law” (RCW 42.45.230[5]).

Disclaimer: “If a notary public who is not an attorney licensed to practice law in this state, or a Washington-licensed limited license legal technician acting within the scope of his or her license, in any manner advertises or represents that the notary public offers notarial services, whether orally or in a record, including broadcast media, print media, and the internet, the notary public shall include the following statement, or an alternate statement authorized or required by the director, in the advertisement or representation, prominently and in each language used in the advertisement or representation: “I am not an attorney licensed to practice law in this state. I am not allowed to draft legal records, give advice on legal matters, including immigration, or charge a fee for those activities.” If the form of advertisement or representation is not broadcast media, print media, or the internet and does not permit inclusion of the statement required by this subsection because of size, it must be displayed prominently or provided at the place of performance of the notarial act before the notarial act is performed” (RCW 42.45.230[5]).

Foreign-Language Documents
There is nothing in state law that forbids a notary public from notarizing a document written in a
foreign language” (NPG).

“A notary is generally not responsible for confirming the contents of a document (outside of certifying a copy, but that has unique standards), however, they do need to make sure the correct notarial certificate is on the document. As of July 1, 2018, all notarial certificates must either be in English, or in dual-languages where one of the languages is English, so the notary should be able to identify the certificate on a document being notarized” (NPG).

Foreign-Language Signers
There is nothing in state law that forbids a notary public from notarizing … for a signing party that does not speak English” (NPG).

“A notary should also be aware of the inherent additional difficulty associated with confirming the identity of a signing party when they do not share a common language. Speaking different languages can make it difficult for a notary to properly identify the signing party and what is being asked of them. If the notary has access to a translator that they can rely on, it can help to alleviate this risk” (NPG).

Withholding Documents and Copies
“Except as otherwise allowed by law, a notary public may not withhold access to or possession of an original record provided by a person that seeks performance of a notarial act by the notary public. A notary public may not maintain copies or electronic images of documents notarized unless the copies or images are maintained by an attorney or Washington-licensed limited license legal technician acting within his or her scope of practice for the performance of legal services or for other services performed for the client and the copies or images are not maintained solely as part of the notary transaction” (RCW 42.45.230[6]).

Keeping Documents
“Should I keep copies of the documents that I notarize for my own records? — No. RCW 42.45.230(6) states that a notary public may not keep copies of documents that they notarize, unless they are a licensed attorney or other legal professionals as specified in the law. By keeping a notarial journal that meets the requirements of RCW 42.45.180 and WAC 308-30-200, a notary should have sufficient record of their notarial acts” (NPG).

Testimonials
“A notary may not endorse or promote any service, contest, or other offering if the notary’s seal or title is used in the endorsement or promotional statement” (WAC 308-30-230).

I-9, Certificate of Life Forms
“Can I notarize I-9 employment forms, certificate of life forms, or other specific forms? — The I-9 employment form asks for a signature from for the U.S. Citizenship and Immigration Services an individual as a business representative, not a notary. Because of this, an I-9 form does not need to be notarized. Certificate of life forms, which generally ask for signature by a public official to confirm that an individual is alive to receive pension benefits, generally may be notarized by a notary public. Washington State allows a notary public to certify that an event has occurred or an act has been performed and this has been interpreted to include verifying that an individual appeared before the notary on a specific date while alive. As always, please check with your specific clients and/or other appropriate authorities to confirm whether a specific form requires notarization” (NPG)

Notarial Acts

Authorized Acts
Washington Notaries are authorized to perform the following notarial acts (RCW 42.45.010[8]):

Take acknowledgments;

Administer oaths and affirmations;

Take a verification on oath or affirmation;

Witness or attest a signature;

Certify or attest a copy;

Certify the occurrence of an event or the performance of an act; and

Note a protest of a negotiable instrument (see “Protests” below for qualifications and limitations).

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Acknowledgments
Definition: “‘Acknowledgment’ means a declaration by an individual in the presence of a notarial officer stating that the individual has signed a record of the individual’s free will for the purpose stated in the record and, if the record is signed in a representative capacity, the individual also declares that he or she signed the record with proper authority and signed it as the act of the individual or entity identified in the record” (RCW 42.45.010[1]).

“‘In a representative capacity’ means:
“(a) For and on behalf of a corporation, partnership, trust, or other entity, as an authorized officer, agent, partner, trustee, or other representative;
“(b) As a public officer, personal representative, guardian, or other representative, in the capacity recited in the instrument;
“(c) As an attorney in fact for a principal; or
“(d) In any other capacity as an authorized representative of another” (RCW 42.44.010[6]).

“Any person who is otherwise competent but is physically unable to sign his or her name or make a mark may make an acknowledgment authorized under this chapter by orally directing the notary public or other authorized officer taking the acknowledgment to sign the person’s name on his or her behalf” (RCW 64.08.100).

Standards: “A notarial officer who takes an acknowledgment of a record shall determine, from personal knowledge or satisfactory evidence of the identity of the individual, that the individual appearing before the officer and making the acknowledgment has the identity claimed and that the signature on the record is the signature of the individual” (RCW 42.45.030[1]).

“When you take an acknowledgement, the signer is telling you that he or she:
”• Is signing the document voluntarily.
”• Understands the purpose of the document.
”• Acknowledges the signature, if pre-signed. (This is the only notary act that may be pre-signed, but the signer must still appear before you in person.)” (website, “How to perform notary acts”).

Oaths and Affirmations
Oath-Administering Officials: “Every court, judge, clerk of a court, state-certified court reporter, or notary public, is authorized to take testimony in any action, suit or proceeding, and such other persons in particular cases as authorized by law. Every such court or officer is authorized to collect fees established under RCW 36.18.020 and 36.18.012 through 36.18.018 and to administer oaths and affirmations generally and to every such other person in such particular case as authorized” (RCW 5.28.010).

Affirmation in Lieu of Oath: “Whenever an oath is required, an affirmation, as prescribed in RCW 5.28.50 is to be deemed equivalent thereto, and a false affirmation is to be deemed perjury, equally with a false oath” (RCW 5.28.060).

Form of Oath: “An oath may be administered as follows: The person who swears holds up his or her hand, while the person administering the oath thus addresses him or her: ‘You do solemnly swear that the evidence you shall give in the issue (or matter) now pending between ____________ and ____________ shall be the truth, the whole truth, and nothing but the truth, so help you God.’ If the oath be administered to any other than a witness giving testimony, the form may be changed to: ‘You do solemnly swear you will true answers make to such questions as you may be asked,’ etc.” (RCW 5.28.020).

“Whenever the court or officer before which a person is offered as a witness is satisfied that he or she has a peculiar mode of swearing connected with or in addition to the usual form of administration, which, in witness’ opinion, is more solemn or obligatory, the court or officer may, in its discretion, adopt that mode” (RCW 5.28.030).

“When a person is sworn who believes in any other than the Christian religion, he or she may be sworn according to the peculiar ceremonies of his or her religion, if there be any such” (RCW 5.28.040).

Form of Affirmation: “Any person who has conscientious scruples against taking an oath, may make his or her solemn affirmation, by assenting, when addressed, in the following manner: ‘You do solemnly affirm that,” etc., as in RCW 5.28.020’ (RCW 5.28.050).

Verbal Act: “Because taking an oath or affirmation is primarily a verbal act, there is no certificate associated with it” (NPG).

Verifications on Oath or Affirmation
Definition: “‘Verification on oath or affirmation’ means a declaration, made by an individual on oath or affirmation before a notarial officer, that a statement in a record is true” (RCW 42.45.010[18]).

Standards: “A notarial officer who takes a verification of a statement on oath or affirmation shall determine, from personal knowledge or satisfactory evidence of the identity of the individual, that the individual appearing before the officer and making the verification has the identity claimed and that the signature on the statement verified is the signature of the individual” (RCW 42.45.030[2]).

“This notarial duty, also known as a “jurat,” is a combination of witnessing a signature and administering an oath. There are three steps that a notary will perform as part of this act:
”• First, the signing party brings a written statement to the notary to be verified.
”• Second, the notary has the signing party raise their hand and either swear an oath or solemnly
affirm that the contents of the document are true.
”• Finally, after the oath, the signing party signs the document in front of the notary” (NPG).

Signature Witnessings
Standards: “A notarial officer who witnesses or attests to a signature shall determine, from personal knowledge or satisfactory evidence of the identity of the individual, that the individual appearing before the officer and signing the record has the identity claimed” (RCW 42.45.030[3]).

“Witnessing or attesting a signing party’s signature can be done in one of two ways:
”• Witness the signature taking place, by having the signing party physically present to sign the
document.
”• If the document is already signed, then the signing party can have the signature attested
instead, where the signing party signs a second time in the notary’s presence” (NPG).

Copy Certifications
Definition: “A notary who certifies or attests a copy of a document is verifying that the document in question is an exact copy of another document” (NPG).

Standards: “A notarial officer who certifies or attests a copy of a record or an item that was copied shall compare the copy with the original record or item and determine that the copy is a full, true, and accurate transcription or reproduction of the record or item” (RCW 42.45.030[4]).

“When certifying a copy, it’s best to make the copy yourself from the original document” (website, “How to perform notary acts”).

“The simplest way to ensure that the copy meets this standard is for the notary to make the copy
themselves when possible” (NPG).

“You may attach the notary certificate on the document itself or on a separate piece of paper with a reference to the document” (website, “How to perform notary acts”).

Paper Printout of Electronic Record: “A notarial officer may certify that a tangible copy of an electronic record is an accurate copy of the electronic record: (RCW 42.45..020[3]).

“A person is guilty of false certification, if, being a notarial officer making a certification authorized by RCW 42.45.020(3), he or she knowingly certifies falsely that a tangible copy of an electronic record is an accurate copy of the electronic record” (RCW 9A.60.050[2]).

Event and Act Certifications
Standards: “A notarial officer who certifies that an event has occurred or an act has been performed shall determine, from personal knowledge or satisfactory evidence, that the occurrence or performance took place” (WAC 308-30-110[2]).

“The event or act must be described in a document. You must: Have witnessed the event or act described in the document or [t]ake the oath of a credible witness known to you. You must not produce or sign the document” (website, “How to perform notary acts”).

“When relying on the oath or affirmation of a witness, the act is very similar to performing a jurat, in that you will have the witness swear an oath or affirmation that the event occurred or the act was performed, then will have the signing party sign the document documenting that event or act. If the notary is relying on their own observations, they may skip this and simply notarize the document. Keep in mind that just like with a jurat, if a notary is relying on the oath or affirmation of a third party reliable witness, that reliable witness should be someone that the notary has a personal enough connection such that they would be willing and able to testify to that relationship in court” (NPG).

Protests
Definition: “A protest is a certificate of dishonor made by a United States consul or vice-consul, or a notary public or other person authorized to administer oaths by the law of the place where dishonor occurs. It may be made upon information satisfactory to that person. The protest must identify the instrument and certify either that presentment has been made or, if not made, the reason why it was not made, and that the instrument has been dishonored by nonacceptance or nonpayment. The protest may also certify that notice of dishonor has been given to some or all parties” (RCW 62A.3-505[b]).

Standards: “A notarial officer may make or note a protest of a negotiable instrument only if the notarial officer is licensed to practice law in this state, acting under the authority of an attorney who is licensed to practice law in this or another state, or acting under the authority of a financial institution regulated by this state, another state, or the federal government. In making or noting a protest of a negotiable instrument the notarial officer or licensed attorney shall determine the matters set forth in RCW 62A.3-505(b)” (RCW 42.45.030[5]; see also WAC 308-30-120[6]).

Real Estate Practices

Notary Signing Agents
Qualifications and Oversight: Currently, there are no statutes, regulations or rules expressly governing, prohibiting or restricting the operation of Notary Signing Agents within the state of Washington.

Recording Requirements
“All pages of the document shall be on sheets of paper of a weight and color capable of producing a legible image that are not larger than fourteen inches long and eight and one-half inches wide with text printed or written in eight-point type or larger. All text within the document must be of sufficient color and clarity to ensure that when the text is imaged all text is readable. Further, all pages presented for recording must have at minimum a one-inch margin on the top, bottom, and sides for all pages except page one, except that an instrument may be recorded if a minor portion of a notary seal, incidental writing, or minor portion of a signature extends beyond the margins, be prepared in ink color capable of being imaged, and have all seals legible and capable of being imaged. No attachments, except firmly attached bar code or address labels, may be affixed to the pages” (RCW 65.04.045[2]).

Records of Notarial Acts

Records Requirement
Journal: “A notary public shall maintain a journal in which the notary public chronicles all notarial acts that the notary public performs” (RCW 42.45.180[1]).

“A notary public shall record each notarial act in a journal at the time of notarization in compliance with RCW 42.45.180 and these rules” (WAC 308-30-190[1]).

“The fact that the notary public’s employer or contractor keeps a record of notarial acts shall not relieve the notary of the duties required by these rules” (WAC 308-30-190[3]).

One Tangible Journal: “A notary public shall maintain only one tangible journal at a time to chronicle notarial acts, whether those notarial acts are performed regarding tangible or electronic records” (RCW 42.45.180[3]).

Exception: “Notwithstanding any other provision of this chapter requiring a notary public to maintain a journal, a notary public who is an attorney licensed to practice law in this state is not required to chronicle a notarial act in a journal if documentation of the notarial act is otherwise maintained by professional practice” (RCW 42.45.180[2]).

Audio-Visual Recording: “An electronic records notary public located in this state may perform a notarial act using communication technology for a remotely located individual if … [t]he electronic records notary public, or a person acting on behalf of the electronic records notary public, creates an audio-visual recording of the performance of the notarial act” (RCW 42.45.280[3][c]).

“To perform remote notarial acts the notary must use technology which … [i]s capable of recording the notarization; and … [h]as reasonable security measures which ensure notarial acts are secure once recorded” (WAC 308-30-300[3] and [4]).

Journal Format
Paper Journal: “The journal must be a permanent, bound register with numbered pages. An electronic records notary public may also maintain an electronic format journal, which can be kept concurrently with the tangible journal. The electronic journal must be in a permanent, tamper-evident electronic format complying with the rules of the director” (RCW 42.45.180[3]).

“A tangible notarial journal shall:
“(a) Be a permanent, bound book with numbered pages; …” (WAC 308-30-200[1]).

Electronic Journal: “If a notary public keeps an electronic journal pursuant to RCW 42.45.180(3), the electronic journal shall:
“(a) Be maintained only in addition to the tangible journal;
“(b) Have the capacity to record the information required for a tangible notarial journal;
“(c) Enable access by a password or other secure means of authentication;
“(d) Be tamper-evident;
“(e) Create a duplicate record of the journal as a backup; and
“(f) Be capable of providing tangible or electronic copies of any entry made in the journal” (WAC 308-30-200[2]).

Contemporaneous Completion
“An entry in a journal must be made contemporaneously with performance of the notarial act” (RCW 42.45.180[4]).

Journal Entries
“An entry in a journal must … contain the following information:
“(a) The date and time of the notarial act;
“(b) A description of the record, if any, and type of notarial act;
“(c) The full name and address of each individual for whom the notarial act is performed; and
“(d) Any additional information as required by the director in rule” (RCW 42.45.180[4]).

“A tangible notarial journal shall: …
“(b) Have the capacity to record for each notarial act:
“(i) The information required by RCW 42.45.180(4);
“(ii) A description of the notary public’s method of identifying the principal; and
“(iii) The principal’s signature, or the signature of an authorized party in compliance with RCW 42.45.070, or a notation in the notary journal that the notarial act was performed via remote notarization” (WAC 308-30-200[1][b]).

Signature Not Required for Remote Notarizations: “Notaries performing remote notarization are not required to collect and maintain the signatures of the signers when those notarizations were performed remotely. Notaries must note in their tangible notary log that a notarization was performed remotely” (WAC 308-30-200[4]).

Additional Information: “Beyond these, you should include whatever information you believe will be helpful in recording the notarial act, such as more details about the method of identification or the signing party’s fingerprint” (NPG)

Journal Shortcuts
“If a notary public performs notarial acts involving different statements or documents for the same individual on the same date, the notary public may record a single entry in the journal for all of the statements or documents. The entry shall include the number of statements or documents notarized and shall otherwise conform to RCW 42.45.180 and these rules” (WAC 308-30-190[2]).

Property of Notary
“A notary public’s journal is the exclusive property of the notary public.…” (WAC 308-30-200[3]).

Security of Journal, Recording
“The journal shall be kept in a locked and secured area, under the direct and exclusive control of the notary public. Failure to secure the journal may be cause for the director to take administrative action against the commission held by the notary public” (RCW 42.45.180[5]).

Lost or Stolen Journal
“If a notary public’s journal is lost or stolen, the notary public promptly shall notify the department on discovering that the journal is lost or stolen” (RCW 42.45.180[5]).

Retention of Journal
Requirement: “The notary public shall retain the journal for ten years after the performance of the last notarial act chronicled in the journal. The journal is to be destroyed as required by the director in rule upon completion of the ten-year period” (RCW 42.45.180[1]).

“A notary public’s journal … shall not be surrendered to an employer upon demand or termination, whether the employer paid for the journal or the notary’s bond or application fees” (WAC 308-30-200[3]).

Retention of Recordings
Requirement: “An electronic records notary public, a guardian, conservator, or agent of an electronic records notary public, or a personal representative of a deceased electronic records notary public shall retain the audio-visual recording created under subsection (3)(c) of [RCW 42.45.280] or cause the recording to be retained by a repository designated by or on behalf of the person required to retain the recording. Unless a different period is required by rule adopted under subsection (8)(d) of [RCW 42.45.280], the recording must be retained for a period of at least ten years after the recording is made” (RCW 42.45.280[6]).

“A notary public must retain any audio-visual recording created under RCW 42.45.280 (3)(c) in a computer or other electronic storage device that protects the recording against unauthorized access by password or other secure means of authentication. The recording must be created in an industry-standard audio-visual file format and must not include images of any electronic record that was the subject of the remote notarial act” (WAC 308-30-330[1]).

“The fact that the notary public’s employer, contractor, or repository keeps or stores any audio-visual recordings shall not relieve the notary of the duties required by these rules” (WAC 308-30-330[4]).

“The personal representative or guardian of a notary public shall follow RCW 42.45.280(6) related to the disposition of the notary public’s audio-visual recordings upon the death or adjudication of incompetency of the notary public” (WAC 308-30-330[5]).

Backup of Recording: “A notary public must take reasonable steps to ensure that a backup of the audio-visual recording exists and is secure from unauthorized use” (WAC 308-30-330[3]).

Access Instructions: “The notary public, or the notary’s personal representative or guardian, shall provide access instructions to the department for any audio-visual recordings maintained or stored by the notary, upon commission resignation, revocation, or expiration without renewal, or upon the death of adjudication of incompetency of the notary” (WAC 308-30-330[6]).

Repositories: “A notary public, or the notary’s personal representative or guardian, may by written contract engage a third party to act as a repository to provide the storage required by this section. A third party under contract under this section shall be deemed a repository under RCW 42.45.280(6)” (WAC 308-30-330[7]).

“Any contract under subsection (7) of [WAC 308-30-330] must:
”(a) Enable the notary public, or the notary’s personal representative or guardian, to comply with the retention requirements of this section even if the contract is terminated; or
”(b) Provide that the information will be transferred to the notary public, or to the notary’s personal representative or guardian, if the contract is terminated” (WAC 308-30-330[8]).

Disposition of Journal
Termination of Commission: “On resignation from, or the revocation or suspension of, a notary public’s commission, the notary public shall retain the notary public’s journal in accordance with subsection (1) of [RCW 42.45.180] and inform the department where the journal is located” (RCW 42.45.180[6]).

“The notary public, or the notary’s personal representative, shall provide access instructions to the department for any electronic journal maintained or stored by the notary, upon commission resignation, revocation, or expiration without renewal, or upon the death or adjudicated incompetence of the notary” (WAC 308-30-210[5]).

Death or Incompetency of Notary: “The personal representative or guardian of a notary public shall follow RCW 42.45.180(6) related to the disposition of the notary public’s journals upon the death or adjudication of incompetency of the notary public” (WAC 308-30-210[3]).

Destruction of Tangible Journal: “Ten years after the performance of the last notarial act chronicled in a tangible journal, the journal is to be destroyed by shredding or other destruction that leaves any entry in the journal illegible” (WAC 308-30-210[1]).

Destruction of Electronic Journal: “Ten years after the performance of the last notarial act chronicled in an electronic journal, the journal is to be destroyed by deleting any remaining records pertaining to the electronic journal and deleting any remaining tamper-evident technology in the notary’s possession” (WAC 308-30-210[2]).

“Nothing in this section shall require a notary to dispose of their notarial journal or journals if doing so would be in conflict with the law of another jurisdiction that requires a notary to keep their journal for a longer period of time” (WAC 308-30-210[4]).

State Employee Journal
Is a state employee’s notarial journal public record or private property? — While generally a notary’s journal is considered private property, the journal entries that a notary public creates during the course of work as a state or local government employee in Washington are likely public records, due to the nature of government employee’s work and Washington public disclosure laws. The Department recognizes that this may create difficulties for state or local government employees who perform notarizations both while working and outside of work. A notary may be able to argue that specific journal entries are not public record, because they were created outside of the scope of their employment. In order to prove this, though, the notary is responsible for demonstrating which entries are work-related and which are not. To help prove which entries are public record, the notary public can segregate their state-work notarizations and after-hours notarizations into different sections of the journal, such as recording all of the after-hours notarizations in the back of the journal. Color coding journal entries may be another way to distinguish which entries are public record. The Department advises any notary who works for the state or a local government agency in Washington to consult with their agency’s public records advisor on these issues” (NPG).

Determining Competency and Willingness

The signing party must be at least 18 years old.
The signing party must be able to understand the nature of the document and its consequences.
The signing party must be signing the document voluntarily, without any coercion or force.
The signing party must not be under the influence of drugs or alcohol.
If you are still unsure about the competency, willingness, or voluntariness of the signing party, you should consult with an attorney.

Questions to be asked of the Principal signer before addressing the first document:
Are you of sound mind and body?
Do you understand the nature of this document?
Are you signing this document voluntarily?
Is anyone coercing or forcing you to sign this document?
Are you under the influence of drugs or alcohol?
Are you aware of the consequences of signing this document?

Remote Notarial Acts

This article discusses the laws concerning Remote Notarial Acts in Washington State
REMOTE NOTARIAL ACTS
Applicable Law
Revised Uniform Law on Notarial Acts: Effective October 1, 2020, Washington enacted amendments to the Revised Uniform Law on Notarial Acts (RULONA), authorizing Washington Notaries to perform notarial acts for remotely located individuals. These amendments are summarized below.

Washington Administrative Code Chapter 308-30: The Department of Licensing adopted emergency rules to implement the Revised Uniform Law on Notarial Acts amendments for notarizing records for remotely located individuals. These rules are summarized below.

Definitions
“‘Appear personally’ means:
”(a) Being in the same physical location as another individual and close enough to see, hear, communicate with, and exchange tangible identification credentials with that individual; or
”(b) For remote notarial acts, being in a different physical location from another individual but able to see, hear, and communicate with that individual by means of communication technology” (WAC 308-30-020).

“’Communication technology’ means an electronic device or process that:
”(i) Allows an electronic records notary public and a remotely located individual to communicate with each other simultaneously by sight and sound; and
”(ii) When necessary under and consistent with other applicable law, facilitates communication with a remotely located individual with a vision, hearing, or speech impairment” (RCW 42.45.280[1][a]).

“’Foreign state’ means a jurisdiction other than the United States, a state, or a federally recognized Indian tribe” (RCW 42.45.280[1][b]).

“’Identity proofing’ means a process or service by which a third person provides an electronic records notary public with a means to verify the identity of a remotely located individual by a review of personal information from public or private data sources” (RCW 42.45.280[1][c]).

“’Outside the United States’ means a location outside the geographic boundaries of the United States, Puerto Rico, the United States Virgin Islands, and any territory, insular possession, or other location subject to the jurisdiction of the United States” (RCW 42.45.280[1][d]).

“’Remotely located individual’ means an individual who is not in the physical presence of the electronic records notary public who performs a notarial act under subsection (3) of this section” (RCW 42.45.280[1][e]).

“‘Remote notarial act’ means a notarization that is performed using audio-video technology that meets the requirements in WAC 308-30-130 that allows for direct interaction between the notary and the individuals that are remotely located” (WAC 308-30-020).

Remote Notary Endorsement
“Before an electronic records notary public performs the electronic records notary public’s initial notarial act under [RCW 42.45.280], the electronic records notary public must notify the director that the electronic records notary public will be performing notarial acts and identify the technologies the electronic records notary public intends to use. If the director has established standards under subsection (8) of [RCW 42.45.280] and RCW 42.45.250 for approval of communication technology or identity proofing, the communication technology and identity proofing must conform to the standards” (RCW 42.45.280[7]).

“To apply for a remote notary endorsement, an electronic records notary public shall submit a remote notary endorsement application on forms provided by the department” (WAC 308-30-030[6]).

“An applicant may only apply for a remote notary endorsement if:
”(a) They currently hold an active notary public commission with an electronic records notary public endorsement;
”(b) They currently hold an active notary public commission, and are applying for an electronic records notary public endorsement and a remote notary endorsement simultaneously; or
”(c) They are applying for a notary public commission, an electronic records notary public endorsement, and a remote notarial acts endorsement simultaneously” (WAC 308-30-030[7]).

“A notary public shall reapply with the department for each commission term before performing notarial acts” (WAC 308-30-030[8]).

“A notary public may elect not to apply for … a remote notary endorsement” (WAC 308-30-030[9]).

Application: A Notary must apply for an electronic records Notary endorsement (see “Electronic Records Notary Public Commission” under “Electronic Notarial Acts,” above). If a Notary already has an electronic records Notary endorsement, the Notary may email the Department of Licensing to apply for a remote notary endorsement. A Notary must include the name of their remote notarization software in the email request to the Department.

“An applicant may not perform any notarial acts on a tangible or electronic record before receiving a notary public commission and the appropriate endorsement from the department” (WAC 308-30-040[3]).

Term of Endorsement: “Unless terminated pursuant to WAC 308-30-270, … the remote notary endorsement [is] valid from the date the endorsement is issued by the department, and continues as long as the notary public’s current commission remains valid” (WAC 308-30-050[2]).

Termination of Endorsement: “A notary public may terminate their notary public commission and/or … remote notary endorsement by notifying the department of this intent in writing and disposing of all or any part of a tamper-evident technology in the notary’s control whose purpose was to perform electronic notarizations” (WAC 308-30-270[2]).

“A notary public may terminate the … remote notary endorsement and maintain the underlying notary public commission” (WAC 308-30-270[3]).

Technology Systems
Approval of Systems: Not required. “To perform remote notarial acts remotely, you’ll need specialized software. The software must be able to meet certain standards. Check with the software maker to find out if their product is capable of meeting these standards” (website, “Remote Notarization for Licensed Notaries”).

Listing of System Providers: Not provided.

Authorized Remote Notarial Acts
“A notary public who has received both an electronic records notary public endorsement and a remote notarial acts endorsement from the department may perform the following remote notarial acts:
”(a) Taking an acknowledgment;
”(b) Taking a verification on oath or affirmation;
”(c) Witnessing or attesting a signature;
”(d) Certifying or attesting a copy;
”(e) Certifying that an event has occurred or an act has been performed; and
”(f) Noting a protest of a negotiable instrument, if the notary public is:
“(i) Acting under the authority of an attorney who is licensed to practice law in this state or another state; or
“(ii) Acting under the authority of a financial institution regulated by this state, another state, or the federal government” (WAC 308-30-290[1]).

All Laws Apply: In performing remote notarial acts, a notary public shall comply with all requirements for electronic notarial acts under this chapter” (WAC 308-30-290[2]).

Fees: For the fees a Notary may charge for performing a remote online notarization, see “Fees,” above.

Identification
Requirement: In performing a remote online notarial act, an electronic records Notary Public must verify the identity of a remotely located individual through the Notary’s personal knowledge, the oath or affirmation of a credible witness, or two forms of identity proofing (RCW 42.45.280[3][a]).

“In performing remote notarial acts, if a notary public does not have satisfactory evidence of the identity of a remotely located individual under subsection (4) of this section, the notary public must reasonably verify the individual’s identity through two different types of identity proofing consisting of a credential analysis procedure and a dynamic knowledge-based authentication assessment as provided in subsections (2) and (3) of this section” (WAC 308-30-300[1]).

“A notary public has satisfactory evidence of the identity of a remotely located individual if:
“(a) The notary public has personal knowledge of the identity of the individual; or
“(b) The individual is identified by oath or affirmation of a credible witness in accordance with the following requirements:
“(i) To be a credible witness, the witness must have personal knowledge of the remotely located individual;
“(ii) The notary public must have personal knowledge of the credible witness or verify the identity of the credible witness by two different types of identity proofing in accordance with subsections (1), (2), and (3) of this section; and
“(iii) A credible witness may be outside the physical presence of the notary public or remotely located individual if the notary public, credible witness, and remotely located individual can communicate by using communication technology” (WAC 308-30-300[4]).

Credential Analysis: “Credential analysis must use public or private data sources to confirm the validity of the identification credential presented by a remotely located individual and shall, at a minimum:
“(a) Use automated software processes to aid the notary public in verifying the identity of each remotely located individual;
“(b) Require the identification credential to pass an authenticity test, consistent with sound commercial practices, that uses appropriate technologies to confirm the integrity of visual, physical, or cryptographic security features and to confirm that the identification credential is not fraudulent or inappropriately modified;
“(c) Use information held or published by the issuing source or an authoritative source, as available and consistent with sound commercial practices, to confirm the validity of personal details and identification credential details; and
“(d) Enable the notary public visually to compare for consistency the information and photograph on the identification credential and the remotely located individual as viewed by the notary public in real time through communication technology” (WAC 308-30-300[2]).

Dynamic Knowledge-Base Authentication Assessment: “A dynamic knowledge-based authentication assessment is successful if it meets the following requirements:
“(a) The remotely located individual must answer a quiz consisting of a minimum of five questions related to the individual’s personal history or identity formulated from public or private data sources;
“(b) Each question must have a minimum of five possible answer choices;
“(c) At least eighty percent of the questions must be answered correctly;
“(d) All questions must be answered within two minutes;
“(e) If the remotely located individual fails the first attempt, the individual may retake the quiz one time within twenty-four hours;
“(f) During a retake of the quiz, a minimum of forty percent of the prior questions must be replaced;
“(g) If the remotely located individual fails the second attempt, the individual is not allowed to retry with the same online notary public within twenty-four hours of the second failed attempt; and
“(h) The notary public must not be able to see or record the questions or answers” (WAC 308-30-300[3]).

Confirmation of Record
“An electronic records notary public located in this state may perform a notarial act using communication technology for a remotely located individual if … [t]he electronic records notary public is reasonably able to confirm that a record before the electronic records notary public is the same record in which the remotely located individual made a statement or on which the individual executed a signature” (RCW 42.45.280[3][b]).

“The [communication technology] process must provide a means for the notary public reasonably to confirm that an electronic record before the notary public is the same record in which the remotely located individual made a statement or on which the remotely located individual executed a signature” (WAC 308-30-310[1]).

Audio-Visual Recording
For the requirements that a Notary make and retain an audio-visual recording of a notarial act for a remotely located individual, see “Records of Notarial Acts,” above.

Individual Outside the United States
The record that is to be notarized for a remotely located individual located outside the United States must relate to a matter before a public official or court, governmental entity, or other entity subject to the jurisdiction of the United States or involve property located in the territorial jurisdiction of the United States or involve a transaction substantially connected with the United States (RCW 42.45.280[d][i]).

In addition, the authorization to perform a notarial act for a remotely located individual located outside the United States requires that the act of making the statement or signing the record is not prohibited by the foreign state in which the remotely located individual is located (RCW 42.45.280[d][ii]).

Communication Technology
To perform remote notarial acts the notary must use technology which … [h]as two-way audio-visual capabilities between the notary and signer(s)” (WAC 308-30-300[2]).

Audio Clarity and Visual Resolution: “Communication technology for remote notarial acts must provide for synchronous audio-visual feeds of sufficient audio clarity and video resolution to enable the notary public and remotely located individual to see and speak with each other” (WAC 308-30-310[1]).

Authentication: “Communication technology must provide reasonable security measures to prevent unauthorized access to:
”(a) The live transmission of the audio-visual feeds;
”(b) The methods used to perform identify verification; and
”(c) The electronic record that is the subject of the remote notarial act” (WAC 308-30-310[2]).

Exiting Communication Technology: “If a remotely located individual must exit the workflow, the individual must restart the identify verification process required under WAC 308-30-300 from the beginning” (WAC 308-30-310[3]).

Security of Technology: To perform remote notarial acts the notary must use technology which … [h]as reasonable security measures which ensure notarial acts are secure once recorded” (WAC 308-30-300[4]).

Certificate of Remote Act
Requirement: “For every … remote notarial act, a notary public shall complete an electronic notarial certificate that complies with the requirements of these rules, RCW 42.45.130 and 42.45.140” (WAC 308-30-150[1]).

Indication of Remote Act: “If a notarial act is performed under this section, the certificate of notarial act required by RCW 42.45.130 and the short form certificate provided in RCW 42.45.140 must indicate that the notarial act was performed using communication technology” (RCW 42.45.280[4]).

Certificate Forms: For the form of certificates for a notarial act performed for a remotely located individual prescribed in WAC 308-30-320, see “Certificate of Notarial Act,” above.

Sufficiency of Form: “A short form certificate provided in RCW 42.45.140 for a notarial act subject to [RCW 42.45.280] is sufficient if it:
”(a) Complies with rules adopted under subsection (8)(a) of [RCW 42.45.280]; or
”(b) Is in the form provided by RCW 42.45.140 and contains a statement substantially as follows: “This notarial act involved the use of communication technology” (RCW 42.45.280[5]).

Completion at Time of Notarization: “An electronic notarial certificate shall be completed at the time of notarization and in the presence of the principal” (WAC 308-30-150[2]).

Self-Proving Electronic Will
Effective January 1, 2022, a Notary Public who has an electronic records endorsement to perform remote notarial acts may notarize a self-proving affidavit to a testator’s electronic will: “An electronic will may be simultaneously executed, attested, and made self-proving if:
“(a) The affidavits of the attesting witnesses are affixed to or logically associated with the electronic will; and
“(b) The qualified custodian maintains custody of the electronic will at all times following execution by the testator and witnesses” (RCW 11.12.450[1]).

“The affidavits under subsection (1)(a) of this section must state such facts as the attesting witnesses would be required to testify to in court to prove such electronic will, and must be:
“(a) Made before an officer authorized to administer oaths or, if fewer than two attesting witnesses are physically present in the same location as the testator at the time of signing under RCW 11.12.440(1)(b), before an officer authorized under RCW 42.45.280; and
“(b) Evidenced by the officer’s certificate under official seal affixed to or logically associated with the electronic will” (RCW 11.12.450[1]).

The statute provides a statutory form for a self-proving electronic will that includes a notarial certificate for the testator and the witnesses (RCW 11.12.450[3]).

Recognition of Notarial Acts

This article describes the law concerning Notarial Acts in Washington State and the U.S.

RECOGNITION OF NOTARIAL ACTS
Notarial Acts in Washington
“(1) A notarial act may be performed in this state by:
“(a) A notary public of this state;
“(b) A judge, clerk, or deputy clerk of a court of this state; or
“(c) Any other individual authorized to perform the specific act by the law of this state.
“(2) The signature and title of an individual authorized by chapter 281, Laws of 2017 to perform a notarial act in this state are prima facie evidence that the signature is genuine and that the individual holds the designated title.
“(3) The signature and title of a notarial officer described in subsection (1)(a) or (b) of this section conclusively establishes the authority of the officer to perform the notarial act” (RCW 45.42.080).

Notarial Acts in U.S. State or Jurisdiction
“(1) A notarial act performed in another state has the same effect under the law of this state as if performed by a notarial officer of this state, if the act performed in that state is performed by:
“(a) A notary public of that state;
“(b) A judge, clerk, or deputy clerk of a court of that state; or
“(c) Any other individual authorized by the law of that state to perform the notarial act.
“(2) The signature and title of an individual performing a notarial act in another state are prima facie evidence that the signature is genuine and that the individual holds the designated title.
“(3) The signature and title of a notarial officer described in subsection (1)(a) through (c) of this section conclusively establishes the authority of the officer to perform the notarial act” (RCW 45.42.090).

Notarial Acts Under Authority of Federally Recognized Indian Tribe
“(1) A notarial act performed under the authority and in the jurisdiction of a federally recognized Indian tribe has the same effect as if performed by a notarial officer of this state, if the act performed in the jurisdiction of the tribe is performed by:
“(a) A notary public of the tribe;
“(b) A judge, clerk, or deputy clerk of a court of the tribe; or
“(c) Any other individual authorized by the law of the tribe to perform the notarial act.
“(2) The signature and title of an individual performing a notarial act under the authority of and in the jurisdiction of a federally recognized Indian tribe are prima facie evidence that the signature is genuine and that the individual holds the designated title.
“(3) The signature and title of a notarial officer described in subsection (1)(a) through (c) of this section conclusively establishes the authority of the officer to perform the notarial act” (RCW 45.42.100).

Notarial Acts Under U.S. Law
“(1) A notarial act performed under federal law has the same effect under the law of this state as if performed by a notarial officer of this state, if the act performed under federal law is performed by:
“(a) A judge, clerk, or deputy clerk of a court;
“(b) An individual in military service or performing duties under the authority of military service who is authorized to perform notarial acts under federal law;
“(c) An individual designated a notarizing officer by the United States department of state for performing notarial acts overseas; or
“(d) Any other individual authorized by federal law to perform the notarial act.
“(2) The signature and title of an individual acting under federal authority and performing a notarial act are prima facie evidence that the signature is genuine and that the individual holds the designated title.
“(3) The signature and title of an officer described in subsection (1)(a), (b), or (c) of this section conclusively establishes the authority of the officer to perform the notarial act” (RCW 45.42.110).

Notarial Acts in Foreign State
“(1) In this section, “foreign state” means a government other than the United States, a state, or a federally recognized Indian tribe.
“(2) If a notarial act is performed under the authority and in the jurisdiction of a foreign state or constituent unit of the foreign state or is performed under the authority of a multinational or international governmental organization, the act has the same effect under the law of this state as if performed by a notarial officer of this state.
“(3) If the title of office and indication of authority to perform notarial acts in a foreign state appears in a digest of foreign law or in a list customarily used as a source for that information, the authority of an officer with that title to perform notarial acts is conclusively established.
“(4) The signature and official stamp of an individual holding an office described in subsection (3) of this section are prima facie evidence that the signature is genuine and the individual holds the designated title.
“(5) An apostille in the form prescribed by the Hague Convention of October 5, 1961, and issued by a foreign state party to the Hague Convention conclusively establishes that the signature of the notarial officer is genuine and that the officer holds the indicated office.
“(6) A consular authentication issued by an individual designated by the United States department of state as a notarizing officer for performing notarial acts overseas and attached to the record with respect to which the notarial act is performed conclusively establishes that the signature of the notarial officer is genuine and that the officer holds the indicated office” (RCW 45.42.120).

Fees for Notarial Acts

This article describes the Wa. State laws relating to Notarial Acts

Rules
“The director may establish by rule the maximum fees that may be charged by notaries public for various notarial services” (RCW 42.45.170[1]).

Maximum Fees
Paper and Electronic Notarial Acts: “The maximum fees a notary may charge for notarial acts are…:
“Witnessing or attesting a signature $10.00
“Taking acknowledgment or verification upon oath or affirmation $10.00 “Certifying or attesting a copy $10.00
“Administering an oath or affirmation $10.00
“Certifying that an event has occurred or an act has been performed $10.00” (WAC 308-30-220[1]).

Notarial Acts for Remotely Located Individuals: “Notwithstanding the maximum fees set forth in subsection (1) of [WAC 308-30-220] and the prohibition set forth in subsection (3) of this section, a notary public may charge a maximum fee of twenty-five dollars to perform a remote notarial act” (WAC 308-30-220[6]).

Copy Fee
A notary public may additionally charge the actual costs of copying any instrument or record” (WAC 308-30-220[4]).

No Charge
“A notary public may not charge fees for receiving or noting a protest of a negotiable instrument or record” (WAC 308-30-220[3]).

Fee Not Required
“A notary public need not charge fees for notarial acts” (RCW 42.45.170[2]; see also WAC 308-30- 0220[2]).

Travel Fees
“A notary may charge a travel fee when traveling to perform a notarial act if:
“(a) The notary and the individual requesting the notarial act agree upon the travel fee in advance of the travel; and
“(b) The notary explains to the individual requesting the notarial act that the travel fee is in addition to the notarial fee in subsection (1) of [WAC 308-30-220] and is not required by law” (WAC 308-30- 0220[5]).

Top 5 reasons to use a remote notary

Remote Notary Services: The Future of Document Signing

In today’s fast-paced world, time is money. Whether you’re a busy professional, a student, or a stay-at-home parent, you don’t want to waste your precious time on tasks that can be easily done remotely. That’s why remote notary services are becoming increasingly popular. With just a few clicks, you can get your documents notarized from the comfort of your home or office, without having to schedule an in-person appointment with a notary public. But what exactly are remote notary services, and why are they the future of document signing? In this blog post, we’ll explore the top 5 reasons why you should consider using remote notary services for your document signing needs.
person typing on a laptop

Convenience

One of the biggest advantages of remote notary services is convenience. With remote notarization, you can get your documents notarized from anywhere, at any time. You don’t have to waste time traveling to a notary public’s office, finding parking, and waiting in line. Instead, you can simply upload your document to a secure online platform, verify your identity, and get your document notarized in just a few minutes.

Time-saving

Another major advantage of remote notary services is time-saving. Time is money, and no one wants to waste their time waiting in long lines or sitting in traffic. With remote notarization, you can get your documents notarized in a matter of minutes, without having to leave your home or office. This can save you valuable time that you can use to focus on other important tasks.

Cost-effective

Remote notary services can also be more cost-effective than traditional notarization. When you visit a notary public in person, you may have to pay for their time and travel expenses. In addition, notaries may charge extra fees for after-hours or weekend appointments. With remote notarization, you can avoid these extra costs and get your documents notarized at a lower cost.

Secure and safe

Remote notarization is also secure and safe. When you use a reputable remote notary service, you can be sure that your personal information and documents are protected. Remote notary platforms use advanced encryption and security measures to ensure that your information is kept safe and confidential.

Environmentally friendly

Last but not least, remote notarization is environmentally friendly. By using remote notary services, you can reduce your carbon footprint by avoiding unnecessary travel and paper waste. This is an excellent way to contribute to the protection of the environment while also benefiting from the convenience and cost-effectiveness of remote notary services. In conclusion, remote notary services are the future of document signing. They offer a range of benefits, including convenience, time-saving, cost-effectiveness, security, and environmental friendliness. If you need to get your documents notarized, consider using a reputable remote notary service for a seamless and hassle-free experience.

More Notary information can be found here:

Washington State DOL Notary resources
https://www.dol.wa.gov/business/notary/ncourses.html 

National Notary Association
https://www.nationalnotary.org

Supporting Documents for Disability Claims

Supporting Documents for Disability Claims: What You Need to Know

Living with a disability can be challenging, especially if it affects your ability to work and earn a living. Fortunately, Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) programs are available to provide financial assistance to eligible individuals. However, applying for disability benefits can be a complex process, and the success of your application often depends on the supporting documents you provide.

In this post, we’ll discuss the essential supporting documents required for disability claims, and how to gather and submit them for a successful application.

Medical Records and Documentation

One of the most critical supporting documents for disability claims is your medical records and documentation. These documents provide detailed information about your medical condition, treatment history, and prognosis. They help the Social Security Administration (SSA) evaluate the severity of your disability and determine if you are eligible for benefits.

When submitting your medical records, it’s essential to ensure they are complete, accurate, and up-to-date. Your medical records should include:

  • Doctor’s notes
  • Test results
  • Treatment plans
  • Medication records
  • Hospital records
  • Rehabilitation records
  • Therapy records

You should also provide any additional information that supports your claim, such as letters from your doctor or other medical professionals.

Work History and Employment Records

Your work history and employment records are also essential supporting documents for disability claims. These documents provide information about your work experience, earnings history, and job duties. They help the SSA evaluate your work history and determine if you are eligible for disability benefits.

When submitting your work history and employment records, it’s essential to provide complete and accurate information. Your employment records should include:

  • W-2 forms
  • Tax returns
  • Pay stubs
  • Employer contact information
  • Job descriptions

You should also provide any additional information that supports your claim, such as letters from your employer or co-workers.

Personal Information and Identification

Finally, you’ll need to provide personal information and identification documents to support your disability claim. These documents include:

  • Birth certificate
  • Social Security card
  • Driver’s license or state ID
  • Passport or immigration documents

Your personal information and identification documents help the SSA verify your identity and eligibility for benefits.

Tips for Submitting Supporting Documents

To increase your chances of a successful disability claim, it’s essential to submit complete and accurate supporting documents. Here are some tips to help you gather and submit your supporting documents:

  1. Keep a record of all medical appointments, treatments, and medications.
  2. Request copies of your medical records directly from your healthcare providers.
  3. Provide complete and accurate information when submitting your work history and employment records.
  4. Double-check that all personal information and identification documents are up-to-date and accurate.
  5. Use certified mail or online submission portals to ensure your documents are received by the SSA.

Conclusion

Submitting complete and accurate supporting documents is essential for a successful disability claim. Your medical records, work history and employment records, and personal information and identification documents provide the SSA with the information needed to evaluate your eligibility for benefits.

If you’re considering applying for disability benefits, start gathering your supporting documents as soon as possible. Don’t hesitate to seek help from a disability attorney or advocate if you need assistance with your application. With the right supporting documents and a strong application, you can get the financial assistance you need to manage your disability and live a fulfilling life.

Medical Directives

Medical Directives: A Comprehensive Guide

Medical directives, also known as advance directives, are legal documents that allow you to make important decisions about your healthcare in advance. These documents provide guidance to medical professionals and loved ones in the event that you are unable to make decisions for yourself.

While many people avoid thinking about these situations, it’s important to have a plan in place. Medical directives can provide peace of mind and ensure that your wishes are respected. In this guide, we’ll cover everything you need to know about medical directives.

What Are Medical Directives?

Medical directives are legal documents that allow you to communicate your healthcare preferences in advance. They come in a variety of forms, but generally include two types of directives: living wills and durable power of attorney for healthcare.

Living wills outline your preferences for medical treatments in various scenarios, such as whether or not you want life support if you are in a coma or vegetative state. Durable power of attorney for healthcare, on the other hand, designates someone to make healthcare decisions on your behalf if you are unable to do so.

Why Are Medical Directives Important?

Medical directives are important for several reasons. First, they ensure that your wishes are respected if you are unable to communicate them. Without a medical directive, medical professionals may make decisions based on what they think is best, rather than what you would want.

Second, medical directives can help reduce stress and confusion for your loved ones. If you become incapacitated and don’t have a medical directive, your loved ones may be left to make difficult decisions without knowing your wishes.

Finally, medical directives can provide peace of mind for you. Knowing that you have a plan in place can help alleviate anxiety and allow you to focus on your health and well-being.

How to Create a Medical Directive

Creating a medical directive is a simple process. You can start by talking to your doctor or a lawyer to get a better understanding of the options available to you. You can also find resources online that provide templates for medical directives.

When creating your medical directive, it’s important to be specific about your wishes. For example, if you have strong feelings about life support, make sure you include those preferences in your living will. You should also choose someone you trust to be your healthcare agent if you choose to create a durable power of attorney for healthcare.

Once you have created your medical directive, make sure to share it with your loved ones, healthcare providers, and anyone else who may need to reference it in the future. You should also keep a copy of your directive in a safe and easily accessible location.

Conclusion

Medical directives are an important tool for ensuring that your healthcare preferences are respected in the event that you are unable to make decisions for yourself. By creating a medical directive, you can provide peace of mind for yourself and your loved ones. If you haven’t already created a medical directive, now is the time to start. Consult with a lawyer or your doctor to get started.

More Notary information can be found here:

Washington State DOL Notary resources
https://www.dol.wa.gov/business/notary/ncourses.html 

National Notary Association
https://www.nationalnotary.org

Designation of Beneficiary

Designation of Beneficiary: Importance, Process, and Tips

Designation of Beneficiary is a legal document that allows you to specify who should receive your assets in the event of your death. It is an essential aspect of estate planning that ensures your assets are distributed according to your wishes. Without it, your assets could be subject to a lengthy and costly probate process, and may not end up in the hands of the people you intended.

What is Designation of Beneficiary?

Designation of Beneficiary is a legal document that allows you to name the people or entities who will receive your assets upon your death. This document is typically used for life insurance policies, retirement plans, and other financial accounts. By designating a beneficiary, you can ensure that your assets are distributed according to your wishes, without the need for probate.

The Importance of Designation of Beneficiary

Designation of Beneficiary is an essential part of estate planning, as it allows you to ensure that your assets are distributed according to your wishes. If you were to pass away without a designated beneficiary, your assets may be subject to the probate process, which can be lengthy and costly. During probate, your assets are distributed according to state law, which may not align with your wishes. By designating a beneficiary, you can avoid the probate process altogether and ensure that your assets are distributed to the people or entities you intended.

The Process of Designation of Beneficiary

The process of Designation of Beneficiary varies depending on the type of asset you are designating a beneficiary for. For life insurance policies and retirement plans, you typically need to complete a beneficiary designation form provided by the company that holds the policy or plan. The form will ask for the name and contact information of the beneficiary, as well as their relationship to you. You may also be required to provide the beneficiary’s social security number.

For other financial accounts, such as bank accounts or investment accounts, you may need to fill out a Transfer on Death (TOD) form. This form serves a similar purpose to the beneficiary designation form, allowing you to specify who should receive your assets upon your death.

Tips for Designation of Beneficiary

Here are some tips to keep in mind when designating a beneficiary:

Keep your beneficiary designation up to date: Life events, such as marriage, divorce, and the birth of children, can affect your beneficiary designation. Make sure to review and update your beneficiary designation whenever your circumstances change.

Name contingent beneficiaries: In the event that your primary beneficiary predeceases you, it is important to name a contingent beneficiary to ensure that your assets are still distributed according to your wishes.

Consult with an attorney: Estate planning can be complex, and it is always a good idea to consult with an attorney to ensure that your Designation of Beneficiary and other estate planning documents are in order.

Conclusion

Designation of Beneficiary is an essential aspect of estate planning that allows you to ensure that your assets are distributed according to your wishes. By designating a beneficiary, you can avoid the probate process and ensure that your assets are distributed to the people or entities you intended. Remember to keep your beneficiary designation up to date and consult with an attorney to ensure that your estate planning documents are in order.

Structured Settlements

Structured Settlements: A Comprehensive Guide

Structured settlements are an excellent option for those who want a reliable and steady stream of income over a long period. They are agreements between parties to pay damages to the plaintiff or beneficiaries in a personal injury or wrongful death case. These payments are typically made over an extended period, usually several years, and can help provide financial security for those who are unable to work due to their injuries.

If you are considering a structured settlement or already have one, it’s crucial to understand how they work, the benefits, and the drawbacks. In this comprehensive guide, we will walk you through everything you need to know about structured settlements.

What Are Structured Settlements?

Structured settlements are an alternative to lump-sum payments in personal injury or wrongful death cases. Instead of receiving a one-time payment, the plaintiff or beneficiaries receive a series of payments over an extended period. The payments are usually made monthly or annually and can last for several years or even a lifetime.

Structured settlements can be used for various reasons, including:

  • Medical expenses
  • Lost wages
  • Pain and suffering
  • Punitive damages
  • Long-term care

Structured settlements are a win-win for both parties. The plaintiff or beneficiaries receive a steady stream of income, which helps cover expenses and provides financial security. At the same time, the defendant or the defendant’s insurer doesn’t have to pay a large sum upfront and can spread out the payments over time.

Benefits of Structured Settlements

Structured settlements offer several benefits, including:

Tax Benefits: In most cases, the income received from structured settlements is tax-free, providing a significant financial advantage.

Financial Security: Structured settlements provide a reliable and steady stream of income, ensuring that beneficiaries have financial security over a long period.

Flexibility: Structured settlements can be customized to meet the specific needs of the beneficiary, providing flexibility in payment options and schedules.

Protection from Creditors: In many states, structured settlements are protected from creditors, providing an added layer of financial security.

Drawbacks of Structured Settlements

Structured settlements are not without their drawbacks. Some of the potential disadvantages include:

Limited Access to Funds: Because the payments are spread out over time, beneficiaries may not have access to the full amount of the settlement upfront, which can be problematic in emergencies.

Lack of Control: Once a structured settlement is in place, the beneficiary has limited control over the payments, which can be frustrating for some.

Inflation: The payments from a structured settlement may not keep up with inflation over time, which can result in the beneficiary’s income losing value.

Managing Structured Settlements

If you have a structured settlement or are considering one, it’s crucial to manage it carefully. Here are some tips to help you:

Work with an Experienced Attorney: Structured settlements can be complicated, so it’s essential to work with an experienced attorney who can help you understand the terms and conditions.

Plan for Emergencies: Because structured settlements provide payments over time, it’s essential to have a plan in place for emergencies.

Consider Selling Your Structured Settlement: If you need access to funds upfront, you can consider selling your structured settlement. However, this option should only be used in emergencies and after careful consideration.

Conclusion:
Understanding the importance of supporting documents for disability claims can significantly increase your chances of receiving the benefits you deserve. While it can be a daunting process, gathering the necessary information and documentation can provide a clear and concise picture of your disability and how it affects your ability to work. By being organized, proactive, and working closely with your healthcare providers and legal counsel, you can increase your chances of a successful outcome. Don’t hesitate to reach out for support and guidance along the way, as the process can be complex and overwhelming. Remember, with the right documentation and advocacy, you can receive the benefits you are entitled to and focus on improving your quality of life.

Affidavits of Independent Professional Advice

Affidavits of independent professional advice (IPA) are legal documents that are commonly used in certain situations to protect the interests of all parties involved. An IPA is a written statement signed by a professional who has provided advice to one or more of the parties involved in a transaction. The purpose of the IPA is to demonstrate that the advice given was independent and impartial and that the person receiving the advice understood the consequences of their decisions.

IPAs are most commonly used in real estate transactions, particularly when dealing with commercial properties. When a business is purchasing or leasing a commercial property, there are a number of legal and financial considerations that need to be taken into account. These may include zoning laws, environmental regulations, tax implications, and financing options, among others.

In order to ensure that all parties are fully informed of their rights and responsibilities, it is common for each party to seek advice from their own legal and financial advisors. However, in some cases, one party may have more experience or expertise in a particular area than the other parties involved. In these situations, an IPA can be used to demonstrate that the party receiving the advice understood the implications of their decisions and that the advice given was impartial and unbiased.

In addition to real estate transactions, IPAs may also be used in other situations where there is a potential conflict of interest. For example, in the context of estate planning, an IPA may be used to demonstrate that a person who is making a will or trust has received independent advice and fully understands the consequences of their decisions. Similarly, in the context of business transactions, an IPA may be used to demonstrate that all parties involved in a merger or acquisition have received independent advice and understand the implications of their decisions.

There are a number of different legal and regulatory requirements that may dictate when an IPA is required. For example, in some jurisdictions, an IPA may be required in order to comply with securities laws or other regulations. In other cases, the use of an IPA may be voluntary but may still be recommended in order to protect the interests of all parties involved.

In order to be effective, an IPA must meet certain requirements. First, the person providing the advice must be qualified and have the necessary expertise in the area in question. Second, the advice given must be independent and impartial, and must not be influenced by any external factors. Finally, the person receiving the advice must understand the implications of their decisions and must be fully informed of their rights and responsibilities.

In conclusion, affidavits of independent professional advice are an important legal tool that can be used to protect the interests of all parties involved in a transaction. Whether you are involved in a real estate transaction, estate planning, or business transaction, seeking independent professional advice and documenting that advice through an IPA can help ensure that all parties are fully informed and protected. If you have questions about whether an IPA is required in your situation, it is important to consult with a qualified legal professional.

Mortgage Closing Documents

If you’re in the process of buying a home, you’ll soon come across a stack of documents that require your signature before the sale is complete. These documents are known as mortgage closing documents, and they serve to finalize the terms of your home loan and the transfer of ownership.

While the stack of paperwork may seem overwhelming, it’s essential to read and understand each document before signing. In this guide, we’ll walk you through some of the most important mortgage closing documents you’ll encounter during the homebuying process.

Closing Disclosure (CD)

The Closing Disclosure is a five-page document that outlines all of the final details of your mortgage loan. It includes the loan terms, interest rate, monthly payments, closing costs, and any other fees associated with the loan. The CD is typically provided to you three days before the closing date so you can review the terms and make sure they match the Loan Estimate you received earlier in the process.

Promissory Note

The Promissory Note is a legal document that outlines the terms of the loan, including the amount borrowed, the interest rate, and the repayment schedule. It also includes any penalties for missed payments or early repayment. By signing the Promissory Note, you agree to repay the loan according to the terms outlined in the document.

Mortgage Deed (or Deed of Trust)

The Mortgage Deed, also known as a Deed of Trust, is a legal document that gives the lender a security interest in the property until the loan is repaid in full. It outlines the terms of the loan, including the amount borrowed, the interest rate, and the repayment schedule. It also includes a legal description of the property being financed and the names of the parties involved.

Bill of Sale

The Bill of Sale is a legal document that transfers ownership of personal property from the seller to the buyer. In the case of a home purchase, this typically includes any appliances or other personal property that were included in the sale.

Closing Affidavit

The Closing Affidavit is a legal document that certifies that all of the information provided in the loan application is true and accurate to the best of the borrower’s knowledge. It also confirms that the borrower has not taken on any additional debt since the loan application was submitted.

Title Documents

Title Documents are legal documents that confirm the seller’s legal ownership of the property and provide information about any liens or encumbrances on the property. The title company will conduct a title search to ensure that the property can be legally transferred to the buyer.

Homeowners Insurance Documents

Before the loan can be closed, you’ll need to provide proof of homeowners insurance. This typically includes the insurance policy and proof of payment for the first year of coverage.

In conclusion, mortgage closing documents can be overwhelming, but it’s important to understand what you’re signing. If you have any questions about the documents or the terms of your loan, don’t hesitate to ask your lender or real estate agent. By understanding the mortgage closing process and the documents involved, you’ll be better prepared to complete your home purchase and move into your new home.

Affidavit Services

An affidavit is a written statement made under oath that is used in various legal matters. It serves as evidence and is used in court proceedings, transactions, and other legal matters. Affidavits need to be accurate and reliable, as they carry significant legal weight. This is why it is important to have a professional prepare and notarize your affidavit. This is where affidavit services come in.

Affidavit services provide assistance in the preparation, drafting, and notarization of affidavits. They ensure that the information included in the affidavit is accurate, complete, and reliable. Here are some reasons why you should consider using affidavit services for your legal matters:

Accuracy and Reliability: Affidavit services have professionals who specialize in the preparation and drafting of affidavits. They understand the legal requirements and the importance of accuracy and reliability in legal matters. They ensure that the information provided in the affidavit is complete and accurate, and that the language used is clear and concise.

Time-Saving: Preparing and drafting an affidavit can be time-consuming, especially if you are not familiar with the legal requirements. Affidavit services can save you time by preparing and drafting the affidavit for you. They also provide notarization services, which can save you time and effort.

Legal Expertise: Affidavit services have professionals with legal expertise who understand the legal requirements and the importance of accuracy in legal matters. They can provide guidance and advice on the content of the affidavit, ensuring that it complies with the legal requirements.

Notarization Services: Affidavit services also provide notarization services. Notarization is the process of certifying the authenticity of a signature on a document. Notarized affidavits carry more legal weight than non-notarized affidavits. Affidavit services have professionals who are authorized to notarize documents, ensuring that your affidavit is legally binding.

Convenience: Affidavit services provide a convenient and hassle-free way of preparing and notarizing affidavits. They offer online services, which means that you can access their services from anywhere. This saves you time and effort, as you do not have to visit their offices to get your affidavit prepared and notarized.

In conclusion, affidavits are an important part of legal matters. They serve as evidence and carry significant legal weight. It is important to ensure that the information included in the affidavit is accurate and reliable. Affidavit services provide assistance in the preparation, drafting, and notarization of affidavits, ensuring that they are accurate and reliable. They also provide time-saving, legal expertise, notarization services, and convenience. Consider using our affidavit services for your legal matters to ensure that your affidavit is accurate, complete, and reliable.

Wills

When it comes to planning for the future, creating a will is an essential step. A will is a legal document that outlines how you want your assets to be distributed after you pass away. It also allows you to name an executor who will manage your affairs and ensures that your wishes are followed.
Despite its importance, many people still do not have a will in place. This can lead to confusion, disputes, and unnecessary expenses for your loved ones. In this blog post, we’ll explore why you need a will and how to get started on creating one.

Protect Your Family’s Future

One of the main reasons to have a will is to protect your family’s future. Without a will, your assets will be distributed according to state laws, which may not align with your wishes. This can create conflicts and disputes among family members, causing unnecessary stress and expenses.

By having a will, you can ensure that your assets are distributed according to your wishes. This includes property, finances, and personal possessions. You can also name a guardian for your children, ensuring that they are taken care of by someone you trust.

Choose an Executor

Another important aspect of creating a will is choosing an executor. This is the person who will manage your affairs after you pass away, including distributing your assets, paying off debts, and handling any legal matters.

Choosing an executor is a crucial decision that should not be taken lightly. It’s important to choose someone who is trustworthy, responsible, and capable of handling the tasks involved. You can also name a backup executor in case your first choice is unable or unwilling to fulfill the role.

Minimize Estate Taxes

Having a will can also help minimize estate taxes, which can be a significant expense for your loved ones. By structuring your estate in a certain way, you can reduce the amount of taxes that need to be paid.

For example, you can set up a trust that allows your assets to be transferred to your beneficiaries without going through probate, which can be a lengthy and costly process. You can also take advantage of the annual gift tax exclusion to reduce the amount of taxes owed.

Ensure Your Wishes Are Followed

Perhaps the most important reason to have a will is to ensure that your wishes are followed. A will allows you to specify exactly how you want your assets to be distributed and who should be responsible for carrying out your wishes.

This can provide peace of mind for you and your loved ones, knowing that your wishes will be respected and followed. It can also prevent conflicts and disputes among family members, allowing them to focus on grieving and healing.

In conclusion, having a will is crucial for protecting your family’s future, ensuring your assets are distributed according to your wishes, and minimizing expenses and taxes. If you don’t have a will in place, now is the time to get started on creating one. Contact an attorney or use an online legal service to ensure that your will is legally binding and meets your specific needs.

More Notary information can be found here:

Washington State DOL Notary resources
https://www.dol.wa.gov/business/notary/ncourses.html 

National Notary Association
https://www.nationalnotary.org

Vehicle Licensing Notary Services

If you’re in the process of licensing your vehicle, you know how much of a hassle it can be. There are numerous forms to fill out, documents to gather, and fees to pay. One of the biggest headaches can be finding a notary public to notarize your required documents.

But what if you could streamline the entire process by using a vehicle licensing notary service? With this convenient service, you can get the necessary documents notarized quickly and easily, without having to wait in long lines or deal with confusing paperwork.

Here are some of the top reasons to consider using a vehicle licensing notary service:

Convenience: Instead of spending hours trying to find a notary public who is available and willing to notarize your documents, you can simply schedule an appointment with a vehicle licensing notary service. This saves you time and hassle, and ensures that you get your documents notarized quickly and easily.

Expertise: Vehicle licensing notary services are experienced in notarizing the documents required for vehicle licensing. They understand the specific requirements and can help ensure that your documents are notarized correctly the first time.

Cost-effective: While some notary publics may charge high fees for their services, vehicle licensing notary services typically offer competitive pricing. This can help you save money on the overall cost of licensing your vehicle.

Peace of mind: When you use a vehicle licensing notary service, you can rest easy knowing that your documents have been notarized correctly and are ready to be submitted to the appropriate authorities. This can help you avoid delays or rejections in the licensing process.

Additional services: In addition to notarizing your vehicle licensing documents, some vehicle licensing notary services may offer other related services, such as VIN verifications or assistance with DMV paperwork.

Overall, using a vehicle licensing notary service can be a smart choice for anyone looking to streamline the licensing process and save time and hassle. With their expertise, convenience, and cost-effectiveness, vehicle licensing notary services are a valuable resource for anyone in need of notary services for their vehicle licensing documents.

More Notary information can be found here:

Washington State DOL Notary resources
https://www.dol.wa.gov/business/notary/ncourses.html 

National Notary Association
https://www.nationalnotary.org

Apostilles Services

If you have important documents that you need to use for business or personal reasons abroad, you will likely need to get them authenticated through the Apostille process. An Apostille is a certificate issued by the Washington State Secretary of State that verifies the authenticity of a document so that it can be used in a foreign country.

At our Washington State notary business, we offer Apostille services to help you streamline the process of getting your documents authenticated. Our experienced notaries are knowledgeable about the Apostille process and can guide you through each step, ensuring that your documents are processed efficiently and accurately.

We offer Apostille services for a wide range of documents, including birth certificates, marriage certificates, divorce decrees, educational transcripts, and more. Our team can assist you with the entire process, from notarizing your documents to submitting them for Apostille certification.

One of the advantages of using our Apostille services is that we can handle the entire process for you, saving you time and hassle. You won’t have to navigate the complex Apostille process on your own or worry about making mistakes that could delay the authentication of your documents. Our team will ensure that everything is completed accurately and efficiently, so you can have peace of mind knowing that your documents will be authenticated and ready to use as quickly as possible.

Another advantage of using our Apostille services is that we offer competitive pricing. We understand that getting your documents authenticated for international use can be costly, and we strive to offer affordable rates to make the process as accessible as possible.

Whether you need to use your documents for business or personal reasons, our Apostille services can help you streamline the process and get your documents authenticated efficiently and accurately. Contact us today to learn more about how we can assist you with your Apostille needs.

More Notary information can be found here:

Washington State DOL Notary resources
https://www.dol.wa.gov/business/notary/ncourses.html 

National Notary Association
https://www.nationalnotary.org